https://hkeys.app

Microsoft Word Keyboard Shortcuts for Windows

Microsoft Word Keyboard Shortcuts for Windows. View online or download free PDF Cheat Sheet to work faster and be more productive with documents.

Show table of contentsPrint shortcutsSign in to download the PDF It takes a few seconds.
Sign in → Sign in to save this shortcuts set to favorites.
Sign in →
Key label style

Frequently used shortcuts

Open a document
Ctrl+O
Create a new document
Ctrl+N
Save the document
Ctrl+S
Close the document
Ctrl+W
Cut the selected content to the Clipboard
Ctrl+X
Copy the selected content to the Clipboard
Ctrl+C
Paste the contents of the Clipboard
Ctrl+V
Paste text only
Ctrl+Shift+V
Select all document content
Ctrl+A
Apply bold formatting to text
Ctrl+B
Apply italic formatting to text
Ctrl+I
Apply underline formatting to text
Ctrl+U
Decrease/Increase the font size by 1 point
Ctrl+[]
Center the text
Ctrl+E
Align the text to the left
Ctrl+L
Align the text to the right
Ctrl+R
Cancel a command
Esc
Undo the previous action
Ctrl+Z
Redo the previous action, if possible
Ctrl+Y
Zoom in
Ctrl+=
Zoom out
Ctrl+-
Return back to 100% zoom
Ctrl+0
Zoom in and out with mouse
Ctrl+Scroll
Split the document window
Ctrl+Alt+S
Remove the document window split
Alt+Shift+C
or
Ctrl+Alt+S

Use the Access Keys for ribbon tabs

Move to the Tell Me or Search field on the Ribbon to search for assistance or Help content
Alt,Q
Open the File page to use Backstage view
Alt,F
Open the Home tab to use common formatting commands, paragraph styles, and the Find tool
Alt,H
Open the Insert tab to insert tables, pictures and shapes, headers, or text boxes
Alt,N
Open the Design tab to use themes, colors, and effects, such as page borders
Alt,G
Open the Layout tab to work with page margins, page orientation, indentation, and spacing
Alt,P
Open the References tab to add a table of contents, footnotes, or a table of citations
Alt,S
Open the Mailings tab to manage Mail Merge tasks and to work with envelopes and labels
Alt,M
Open the Review tab to use Spell Check, set proofing languages, and to track and review changes to your document
Alt,R
Open the View tab to choose a document view or mode, such as Read Mode or Outline view You can also set the zoom magnification and manage multiple document windows
Alt,W

Work in the ribbon with the keyboard

Select the active tab on the ribbon and activate the access keys
Alt
or
F10
Move the focus to commands on the ribbon
Tab
or
Shift+Tab
Move between command groupings on the ribbon
Ctrl+Left
or
Right
Move among the items on the ribbon
UpDownLeftRight
Show the tooltip for the ribbon element currently in focus
Ctrl+Shift+F10
Activate the selected button
Space
or
Enter
Open the list for the selected command
Down
Open the menu for the selected button
Alt+Down
When a menu or submenu is open, move to the next command
Down
Expand or collapse the ribbon
Ctrl+F1
Open the context menu
Shift+F10
or
Context Menu
Move to the submenu when a main menu is open or selected
Right

Navigate the document

Move the cursor one word to the left/right
Ctrl+LeftRight
Move the cursor up by one paragraph
Ctrl+Up
Move the cursor down by one paragraph
Ctrl+Down
Move the cursor to the end of the current line
End
Move the cursor to the beginning the current line
Home
Move the cursor to the top of the screen
Ctrl+Alt+Pg Up
Move the cursor to the bottom of the screen
Ctrl+Alt+Pg Dn
Move the cursor by scrolling the document view up by one screen
Pg Up
Move the cursor by scrolling the document view down by one screen
Pg Dn
Move the cursor to the top of the next page
Ctrl+Pg Dn
Move the cursor to the top of the previous page
Ctrl+Pg Up
Move the cursor to the end of the document
Ctrl+End
Move the cursor to the beginning of the document
Ctrl+Home
Move the cursor to the location of the previous revision
Shift+F5
Move the cursor to the location of the last revision made before the document was last closed
Shift+F5
Cycle through floating shapes, such as text boxes or images
Ctrl+Alt+5,Tab
Exit the floating shape navigation and return to the normal navigation
Esc
Display the Navigation task pane, to search within the document content
Ctrl+F
Display the Go To dialog box, to navigate to a specific page, bookmark, footnote, table, comment, graphic, or other location
Ctrl+G
Cycle through the locations of the four previous changes made to the document
Ctrl+Alt+Z

Preview and print documents

Print the document
Ctrl+P
Switch to print preview
Ctrl+Alt+I
Move around the preview page when zoomed in
Up
or
Down
or
Left
or
Right
Move by one preview page when zoomed out
Pg Up
or
Pg Dn
Move to the first preview page when zoomed out
Ctrl+Home
Move to the last preview page when zoomed out
Ctrl+End

Select text and graphics

Select text
Shift+Up
or
Shift+Down
or
Shift+Left
or
Shift+Right
Select the word to the left
Ctrl+Shift+Left
Select the word to the right
Ctrl+Shift+Right
Select from the current position to the beginning of the current line
Shift+Home
Select from the current position to the end of the current line
Shift+End
Select from the current position to the beginning of the current paragraph
Ctrl+Shift+Up
Select from the current position to the end of the current paragraph
Ctrl+Shift+Down
Select from the current position to the top of the screen
Shift+Pg Up
Select from the current position to the bottom of the screen
Shift+Pg Dn
Select from the current position to the beginning of the document
Ctrl+Shift+Home
Select from the current position to the end of the document
Ctrl+Shift+End
Select from the current position to the bottom of the window
Ctrl+Alt+Shift+Pg Dn
Select all document content
Ctrl+A

Extend a selection

Start extending the selection
F8
Select the nearest character to the left or right
F8,Left
or
F8,Right
Expand the selection
F8
Reduce the selection
Shift+F8
Select a vertical block of text
Ctrl+Shift+F8,Up
or
Ctrl+Shift+F8,Down
or
Ctrl+Shift+F8,Right
or
Ctrl+Shift+F8,Left
Stop extending the selection
Esc

Edit text and graphics

Delete one word to the left
Ctrl+Bksp
Delete one word to the right
Ctrl+Del
Open the Clipboard task pane and enable the Office Clipboard, which allows you to copy and paste content between Microsoft 365 apps
Alt,H,F,O
Cut the selected content to the Clipboard
Ctrl+X
Copy the selected content to the Clipboard
Ctrl+C
Paste the contents of the Clipboard
Ctrl+V
Move the selected content to a specific location
F2
Copy the selected content to a specific location
Shift+F2
Define an AutoText block with the selected content
Alt+F3
Insert an AutoText block
Enter
Cut the selected content to the Spike
Ctrl+F3
Paste the contents of the Spike
Ctrl+Shift+F3
Copy the selected text formatting
Ctrl+Alt+C
Paste the selected text formatting
Ctrl+Alt+V
Paste text only
Ctrl+Shift+V
Copy the header or footer used in the previous section of the document
Alt+Shift+R
Display the Replace dialog box, to find and replace text, specific formatting, or special items
Ctrl+H
Display the Object dialog box, to insert a file object into the document
Alt,N,J,J
Insert a SmartArt graphic
Alt,N,M
Insert a WordArt graphic
Alt,N,W

Align and format paragraphs

Center the paragraph
Ctrl+E
Justify the paragraph
Ctrl+J
Align the paragraph to the left
Ctrl+L
Align the paragraph to the right
Ctrl+R
Indent the paragraph
Ctrl+M
Remove a paragraph indent
Ctrl+Shift+M
Create a hanging indent
Ctrl+T
Remove a hanging indent
Ctrl+Shift+T
Remove paragraph formatting
Ctrl+Q
Apply single spacing to the paragraph
Ctrl+1
Apply double spacing to the paragraph
Ctrl+2
Apply 15-line spacing to the paragraph
Ctrl+5
Enable AutoFormat
Ctrl+Alt+K
Apply the Normal style
Ctrl+Shift+N
Apply the Heading 1 style
Ctrl+Alt+1
Apply the Heading 2 style
Ctrl+Alt+2
Apply the Heading 3 style
Ctrl+Alt+3
Display the Apply Styles task pane
Ctrl+Shift+S
Display the Styles task pane
Ctrl+Alt+Shift+S

Format characters

Display the Font dialog box
Ctrl+D
or
Ctrl+Shift+F
Increase the font size
Ctrl+Shift+.
Decrease the font size
Ctrl+Shift+,
Decrease/Increase the font size by 1 point
Ctrl+[]
Switch the text between upper case, lower case, and title case
Shift+F3
Change the text to all upper case
Ctrl+Shift+A
Hide the selected text
Ctrl+Shift+H
Apply bold formatting
Ctrl+B
Add a bulleted list
Ctrl+Shift+L
Apply underline formatting
Ctrl+U
Apply underline formatting to the words, but not the spaces
Ctrl+Shift+W
Apply double-underline formatting
Ctrl+Shift+D
Apply italic formatting
Ctrl+I
Apply small caps formatting
Ctrl+Shift+K
Apply subscript formatting
Ctrl+Shift+-
Apply superscript formatting
Ctrl+Shift+=
Remove manual character formatting
Ctrl+Space
Change the selected text to the Symbol font
Ctrl+Shift+Q

Manage text formatting

Display all nonprinting characters
Ctrl+Shift+8
Display the Reveal Formatting task pane
Shift+F1

Insert special characters

Insert a line break
Shift+Enter
Insert a page break
Ctrl+Enter
Insert a column break
Ctrl+Shift+Enter
Insert an em dash (—)
Ctrl+Alt+Num -
Insert an en dash (–)
Ctrl+Num -
Insert an optional hyphen
Ctrl+Alt+-
Insert a nonbreaking hyphen
Alt+Shift+-
Insert a nonbreaking space
Ctrl+Shift+Space
Insert a copyright symbol (©)
Shift+9,C,Shift+0
Insert a registered trademark symbol (®)
Ctrl+Alt+R
Insert a trademark symbol (™)
Ctrl+Alt+T
Insert an ellipsis (…)
Ctrl+Alt+.
Insert the Unicode character for the specified Unicode (hexadecimal) character code For example, to insert the euro currency symbol ( Euro currency symbol ), type 20AC , and then hold down Alt and press X Tip: To find out the Unicode character code for a selected character, press Alt+X
The character code,Alt+X
Insert the ANSI character for the specified ANSI (decimal) character code For example, to insert the euro currency symbol, hold down Alt and press 0128 on the numeric keypad
Alt+The character code

Work with web content

Insert a hyperlink
Ctrl+K
Go back one page
Alt+Left
Go forward one page
Alt+Right
Refresh the page
F9

Move around in a table

Move to the next cell in the row and select its content
Tab
Move to the previous cell in the row and select its content
Shift+Tab
Move to the first cell in the row
Alt+Home
Move to the last cell in the row
Alt+End
Move to the first cell in the column
Alt+Pg Up
Move to the last cell in the column
Alt+Pg Dn
Move to the previous row
Up
Move to the next row
Down
Move one row up
Alt+Shift+Up
Move one row down
Alt+Shift+Down

Select table content

Select the content in the next cell
Tab
Select the content in the previous cell
Shift+Tab
Extend a selection to adjacent cells
Shift+Up
or
Shift+Down
or
Shift+Left
or
Shift+Right
Select a column
Shift+Pg Up
or
Shift+Pg Dn
Select a row
Alt+Shift+End
or
Home
Select the whole table
Alt+Num 5

Insert paragraphs and tab characters in a table

Insert a new paragraph in a cell
Enter
Insert a tab character in a cell
Ctrl+Tab

Review a document

Open the Review tab
Alt,R
Show list of comments
Alt,R,P,1,L
Insert a comment
Ctrl+Alt+M
Turn change tracking on or off
Ctrl+Shift+E
Close the Reviewing Pane
Alt+Shift+C

Work with references, citations, and indexing

Mark a table of contents entry
Alt+Shift+O
Mark a table of authorities entry (citation)
Alt+Shift+I
Choose citation options
Alt+Shift+F12,Space
Mark an index entry
Alt+Shift+X
Insert a footnote
Ctrl+Alt+F
Insert an endnote
Ctrl+Alt+D
Go to the next footnote
Alt+Shift+.
Go to the previous footnote
Alt+Shift+,

Perform a mail merge

Preview the mail merge
Alt+Shift+K
Merge a document
Alt+Shift+N
Print the merged document
Alt+Shift+M
Edit a mail-merge data document
Alt+Shift+E
Insert a merge field
Alt+Shift+F

Work with fields

Insert a DATE field
Alt+Shift+D
Insert a LISTNUM field
Ctrl+Alt+L
Insert a PAGE field
Alt+Shift+P
Insert a TIME field
Alt+Shift+T
Insert an empty field
Ctrl+F9
Update the linked information in a Word source document
Ctrl+Shift+F7
Update the selected fields
F9
Unlink a field
Ctrl+Shift+F9
Switch between a selected field code and its result
Shift+F9
Switch between all field codes and their results
Alt+F9
Run GOTOBUTTON or MACROBUTTON from a field displaying field results
Alt+Shift+F9
Go to the next field
F11
Go to the previous field
Shift+F11
Lock a field
Ctrl+F11
Unlock a field
Ctrl+Shift+F11

Set the proofing language

Display the Language dialog box to set the proofing language
Alt+R,U,L
Set default languages
Alt+R,L

Insert international characters

à, è, ì, ò, ù, À, È, Ì, Ò, Ù
Ctrl+`,The letter
á, é, í, ó, ú, ý Á, É, Í, Ó, Ú, Ý
Ctrl+',The letter
â, ê, î, ô, û Â, Ê, Î, Ô, Û
Ctrl+Shift+6,The letter
ã, ñ, õ Ã, Ñ, Õ
Ctrl+Shift+`,The letter
ä, ë, ï, ö, ü, ÿ, Ä, Ë, Ï, Ö, Ü, Ÿ
Ctrl+Shift+;,The letter
å, Å
Ctrl+Shift+2,a
or
Ctrl+Shift+2,A
æ, Æ
Ctrl+Shift+7,a
or
Ctrl+Shift+7,A
œ, Œ
Ctrl+Shift+7,o
or
Ctrl+Shift+7,O
ç, Ç
Ctrl+,,c
or
Ctrl+,,C
ð, Ð
Ctrl+',d
or
Ctrl+',D
ø, Ø
Ctrl+/,o
or
Ctrl+/,O
¿
Ctrl+Alt+Shift+/
¡
Ctrl+Alt+Shift+1
ß
Ctrl+Shift+7,S

Use Input Method Editors for East Asian languages

Switch to the Japanese Input Method Editor (IME) for a 101-key keyboard, if available
Alt+`
Switch to the Korean Input Method Editor (IME) for a 101-key keyboard, if available
Right Alt
Switch to the Chinese Input Method Editor (IME) for a 101-key keyboard, if available
Ctrl+Space

Work with document views

Switch to the Read Mode view
Alt+W,F
Switch to the Print Layout view
Ctrl+Alt+P
Switch to the Outline view
Ctrl+Alt+O
Switch to the Draft view
Ctrl+Alt+N

Outline a document

Promote a paragraph
Alt+Shift+Left
Demote a paragraph
Alt+Shift+Right
Demote the paragraph to body text
Ctrl+Shift+N
Move the selected paragraphs up
Alt+Shift+Up
Move the selected paragraphs down
Alt+Shift+Down
Expand the text under a heading
Alt+Shift+=
Collapse the text under a heading
Alt+Shift+=
Expand or collapse all text or headings
Alt+Shift+A
Hide or display the character formatting
Num /
Switch between showing the first line of body text and showing all body text
Alt+Shift+L
Show all headings with the Heading 1 style
Alt+Shift+1
Show all headings with the specified heading level
Alt+Shift+Heading level number
Insert a tab character
Ctrl+Tab

Move through the document in Read Mode

Move to the beginning of the document
Home
Move to the end of the document
End
Go to a specific page
Page number,Enter
Exit Read Mode
Esc

Zoom and adjust view

Zoom in
Ctrl+=
Zoom out
Ctrl+-
Return to 100% zoom
Ctrl+0
Zoom in and out
Ctrl+Scroll

Need more than shortcuts?
Visit the Microsoft Word app page for an overview and helpful links.

Want to suggest a new app, report a bug, or get help? Email us at info@hkeys.appCopy email.

For anything else or just a quick hello, write to us at info@hkeys.appCopy email.