Free Shortcut Cheat Sheets
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Home / Apps / Microsoft Word

Microsoft Word

Microsoft Word is a word processing application by Microsoft for creating, editing, and formatting documents.

Frequently used shortcuts

Undo the previous action
+
Z
or
F1
Redo the previous action, if possible
+
Y
Cut the selected content to the Clipboard
+
X
or
F2
Copy the selected content to the Clipboard
+
C
or
F3
Paste the contents of the Clipboard
+
V
or
F4
Paste text only
+
+
V
Zoom in
+
+
=
Zoom out
+
-
Return back to 100% zoom
+
0
Zoom in and out with mouse
+
Scroll
Display the shortcut menu for the selected item *
+
F10
Display the Go To dialog box
+
+
G
or
F5
Display the Spelling and Grammar dialog box
+
+
L
or
F7
Enable extended selection mode
F8
Switch to the next window
+
`
Switch to the previous window
+
+
`
Display the Save As dialog box
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+
S
Find text (move focus to the Search in Document box)
+
F
Display the Find and Replace pane
+
H
Display the Print dialog box
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P
Close the current document
+
F4
Expand or minimize the ribbon
+
+
R
Find the next spelling or grammatical error The Check spelling as you type feature must be enabled
+
F7
Open the Dictionary
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+
F7

Navigate the document

Move the cursor one word to the left
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Move the cursor one word to the right
+
Move the cursor up by one paragraph
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Move the cursor down by one paragraph
+
Move the cursor to the beginning of the current line
+
+
Home
Move the cursor to the end of the current line
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+
End
Move the cursor to the top of the previous page
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Pg Up,
+
Fn +
Move the cursor to the top of the next page
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Pg Dn,
+
Fn +
Move the cursor to the beginning of the document
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Home,
+
Fn +
Move the cursor to the end of the document
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End,
+
Fn +
Move the cursor to the previous insertion point
+
F5
Move the cursor by scrolling the document view up by one screen
Pg Up
Move the cursor by scrolling the document view down by one screen
Pg Dn

Select text and graphics

Select multiple items that are not next to each other
+
Click
Select text
+
or
+
or
+
or
+
Select the word to the left
+
+
Select the word to the right
+
+
Select from the current position to the beginning of the current line
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+
or
+
Home
Select from the current position to the end of the current line
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+
or
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End
Select from the current position to the beginning of the current paragraph
+
+
Select from the current position to the end of the current paragraph
+
+
Select from the current position to the top of the screen
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Pg Up
Select from the current position to the bottom of the screen
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Pg Dn
Select from the current position to the beginning of the document
+
+
Home
Select from the current position to the end of the document
+
+
End
Select from the current position to the bottom of the window
+
+
+
Pg Dn
Select all document content
+
A

Extend a selection

Start extending the selection *
F8
Select the nearest character to the left
F8
Select the nearest character to the right
F8
Expand the selection
F8
Reduce the selection *
+
F8
Select a vertical block of text
+
+
or
+
+
or
+
+
or
+
+
Stop extending the selection
Esc

Edit text and graphics

Cut the selected content to the Clipboard
+
X
or
F2
Copy the selected content to the Clipboard
+
C
or
F3
Paste the contents of the Clipboard
+
V
or
F4
Display the Paste Special dialog box
+
+
V
Cut the selected content to the Spike
+
F3
Paste the contents of the Spike
+
+
F3
Copy the selected text formatting
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+
C
Paste the selected text formatting
+
+
V
Paste text only
+
+
V
Create an AutoText entry
+
F3

Align and format paragraphs

Center the paragraph
+
E
Justify the paragraph
+
J
Align the paragraph to the left
+
L
Align the paragraph to the right
+
R
Indent the paragraph
+
+
M
Remove a paragraph indent
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+
M
Create a hanging indent
+
T
Remove a hanging indent
+
+
T
Apply single-spacing to the paragraph
+
1
Apply double-spacing to the paragraph
+
2
Apply 15-line spacing to the paragraph
+
5
Enable AutoFormat
+
+
K
Apply the Normal style
+
+
N
Apply the Heading 1 style
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+
1
Apply the Heading 2 style
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+
2
Apply the Heading 3 style
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+
3
Apply the List style
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+
L
Insert a nonbreaking space
+

Format characters

Increase the font size
+
+
.
Decrease the font size
+
+
,
Increase the font size by 1 point
+
]
Decrease the font size by 1 point
+
[
Display the Font dialog box
+
D
Switch the text between upper case, lower case, and title case
+
F3
Change the text to all upper case
+
+
A
Apply bold formatting
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B
Add a bulleted list
+
+
L
Apply underline formatting
+
U
Apply underline formatting to the words, but not the spaces
+
+
W
Apply double-underline formatting
+
+
D
Apply italics formatting
+
I
Apply small caps formatting
+
+
K
Apply strike-through formatting
+
+
X
Apply subscript formatting
+
+
-

Insert special characters

Insert an empty field
+
F9
Insert a line break
+
Insert a page break
+
Insert a column break
+
+
Insert an optional hyphen
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+
-
Insert a nonbreaking hyphen
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+
-
Insert a copyright symbol (©)
+
9,
C,
+
0
Insert a registered trademark symbol (®)
+
R
Insert a trademark symbol (™)
+
2

Move around in a table

Move to the next cell and select its content
Move to the previous cell and select its content
+
Move to the next row
Move to the previous row
Move to the first cell in the row
+
Home
Move to the last cell in the row
+
End
Move to the first cell in the column
+
Pg Up
Move to the last cell in the column
+
Pg Dn
Add a new row to the bottom of the table
Insert a row
+
+
I

Select table content

Select the content in the next cell
Select the content in the previous cell
+
Extend a selection to adjacent cells
+
or
+
or
+
or
+
Select a row. Select the first or last cell in the row
+
+
End
or
Home

Resize table columns with the ruler

Retain the column sizes to the right and change the table width
Drag the column boundary in the ruler
Move a single column line and retain the table width
+
Drag the column boundary in the ruler
Equally resize all columns to the right and retain the table width
+
+
Drag the column boundary in the ruler
Proportionally resize all columns to the right and retain the table width
+
Drag the column boundary in the ruler

Resize table columns directly in a table

Move a single column line and retain the table width
Drag the column boundary
Retain column sizes to the right and change the table width
+
Drag the column boundary
Equally resize all columns to the right and retain the table width
+
+
Drag the column boundary
Proportionally resize all columns to the right and retain the table width
+
Drag the column boundary

Insert paragraphs and tab characters in a table

Insert a new paragraph in a cell
Insert a Tab character in a cell
+

Drawing

Toggle drawing mode
+
+
Z

Work with fields

Insert a DATE field
+
+
D
Insert a LISTNUM field
+
+
+
L
Insert a PAGE field
+
+
P
Insert a TIME field
+
+
T
Insert an empty field
+
F9
Update the selected fields *
F9
Switch between a field code and its result *
+
F9
Switch between all field codes and their results
+
F9
Run GOTOBUTTON or MACROBUTTON from a field displaying field results
+
+
F9
Lock a field
+
F11
Unlock a field
+
+
F11

Outline a document

Promote a paragraph
+
+
Demote a paragraph
+
+
Demote the paragraph to body text
+
+
N
Move the selected paragraphs up *
+
+
Move the selected paragraphs down *
+
+
Expand the text under a heading
+
+
=
Collapse text under a heading *
+
+
-
Expand all body text and headings, or collapse all body text
+
+
A
Switch between showing the first line of body text and showing all body text
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+
L
Show all headings with the specified heading level
+
+
Heading level number

Review a document

Insert a comment
+
+
A
Turn change tracking on or off
+
+
E
Move to the beginning of a comment
Home
Move to the end of a comment
End
Move to the beginning of the list of comments
+
Home
Move to the end of the list of comments
+
End

Use footnotes and endnotes

Insert a footnote
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+
F
Insert an endnote
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+
E

Work with right-to-left languages

Switch the writing direction to right-to-left
+
+
Switch the writing direction to left-to-right
+
+

Zoom and adjust view

Zoom in
+
+
=
Zoom out
+
-
Return to 100% zoom
+
0
Zoom in and out
+
Scroll

Why should you learn shortcuts?

Work Twice as Fast
Forget the menus. Shortcuts save seconds — and add up to hours of real time.
Stay in the Flow
Clicks break focus. Shortcuts keep your rhythm steady and ideas moving.
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Don’t Fall Behind AI
AI moves at light speed — you can too. Learn shortcuts or stay stuck clicking.
Train Your Brain
Shortcuts boost focus, memory, and reflexes — real digital mental fitness.
More Power, Less Effort
Stay in control. Get more done every day — without burning out or slowing down.