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Microsoft Word Keyboard Shortcuts for macOS

Microsoft Word Keyboard Shortcuts for MacOS. View online or download free PDF Cheat Sheet to work faster and improve efficiency with documents on Mac.

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Key label style

Frequently used shortcuts

Undo the previous action
Cmd+Z
or
F1
Redo the previous action, if possible
Cmd+Y
Cut the selected content to the Clipboard
Cmd+X
or
F2
Copy the selected content to the Clipboard
Cmd+C
or
F3
Paste the contents of the Clipboard
Cmd+V
or
F4
Paste text only
Cmd+Shift+V
Zoom in
Cmd+Shift+=
Zoom out
Cmd+-
Return back to 100% zoom
Cmd+0
Zoom in and out with mouse
Cmd+Scroll
Display the shortcut menu for the selected item *
Shift+F10
Display the Go To dialog box
Cmd+Opt+G
or
F5
Display the Spelling and Grammar dialog box
Cmd+Opt+L
or
F7
Enable extended selection mode
F8
Switch to the next window
Cmd+`
Switch to the previous window
Cmd+Shift+`
Display the Save As dialog box
Cmd+Shift+S
Find text (move focus to the Search in Document box)
Cmd+F
Display the Find and Replace pane
Ctrl+H
Display the Print dialog box
Cmd+P
Close the current document
Cmd+F4
Expand or minimize the ribbon
Cmd+Opt+R
Find the next spelling or grammatical error The Check spelling as you type feature must be enabled
Opt+F7
Open the Dictionary
Opt+Shift+F7

Navigate the document

Move the cursor one word to the left/right
Opt+LeftRight
Move the cursor up by one paragraph
Cmd+Up
Move the cursor down by one paragraph
Cmd+Down
Move the cursor to the beginning of the current line
Cmd+Left+Home
Move the cursor to the end of the current line
Cmd+Right+End
Move the cursor to the top of the previous page
Cmd+Pg Up,Cmd+Fn+Up
Move the cursor to the top of the next page
Cmd+Pg Dn,Cmd+Fn+Down
Move the cursor to the beginning of the document
Cmd+Home,Cmd+Fn+Left
Move the cursor to the end of the document
Cmd+End,Cmd+Fn+Right
Move the cursor to the previous insertion point
Shift+F5
Move the cursor by scrolling the document view up by one screen
Pg Up
Move the cursor by scrolling the document view down by one screen
Pg Dn

Select text and graphics

Select multiple items that are not next to each other
Cmd+Click
Select text
Shift+Up
or
Shift+Down
or
Shift+Left
or
Shift+Right
Select the word to the left
Opt+Shift+Left
Select the word to the right
Opt+Shift+Right
Select from the current position to the beginning of the current line
Cmd+Shift+Left
or
Shift+Home
Select from the current position to the end of the current line
Cmd+Shift+Right
or
Shift+End
Select from the current position to the beginning of the current paragraph
Cmd+Shift+Up
Select from the current position to the end of the current paragraph
Cmd+Shift+Down
Select from the current position to the top of the screen
Shift+Pg Up
Select from the current position to the bottom of the screen
Shift+Pg Dn
Select from the current position to the beginning of the document
Cmd+Shift+Home
Select from the current position to the end of the document
Cmd+Shift+End
Select from the current position to the bottom of the window
Cmd+Opt+Shift+Pg Dn
Select all document content
Cmd+A

Extend a selection

Start extending the selection *
F8
Select the nearest character to the left
F8
Select the nearest character to the right
F8
Expand the selection
F8
Reduce the selection *
Shift+F8
Select a vertical block of text
Cmd+Shift+Up
or
Cmd+Shift+Down
or
Cmd+Shift+Left
or
Cmd+Shift+Right
Stop extending the selection
Esc

Edit text and graphics

Cut the selected content to the Clipboard
Cmd+X
or
F2
Copy the selected content to the Clipboard
Cmd+C
or
F3
Paste the contents of the Clipboard
Cmd+V
or
F4
Display the Paste Special dialog box
Cmd+Ctrl+V
Cut the selected content to the Spike
Cmd+F3
Paste the contents of the Spike
Cmd+Shift+F3
Copy the selected text formatting
Cmd+Opt+C
Paste the selected text formatting
Cmd+Opt+V
Paste text only
Cmd+Shift+V
Create an AutoText entry
Opt+F3

Align and format paragraphs

Center the paragraph
Cmd+E
Justify the paragraph
Cmd+J
Align the paragraph to the left
Cmd+L
Align the paragraph to the right
Cmd+R
Indent the paragraph
Ctrl+Shift+M
Remove a paragraph indent
Cmd+Shift+M
Create a hanging indent
Cmd+T
Remove a hanging indent
Cmd+Shift+T
Apply single-spacing to the paragraph
Cmd+1
Apply double-spacing to the paragraph
Cmd+2
Apply 15-line spacing to the paragraph
Cmd+5
Enable AutoFormat
Cmd+Opt+K
Apply the Normal style
Cmd+Shift+N
Apply the Heading 1 style
Cmd+Opt+1
Apply the Heading 2 style
Cmd+Opt+2
Apply the Heading 3 style
Cmd+Opt+3
Apply the List style
Cmd+Shift+L
Insert a nonbreaking space
Opt+Space

Format characters

Increase the font size
Cmd+Shift+.
Decrease the font size
Cmd+Shift+,
Decrease/Increase the font size by 1 point
Cmd+[]
Display the Font dialog box
Cmd+D
Switch the text between upper case, lower case, and title case
Shift+F3
Change the text to all upper case
Cmd+Shift+A
Apply bold formatting
Cmd+B
Add a bulleted list
Cmd+Shift+L
Apply underline formatting
Cmd+U
Apply underline formatting to the words, but not the spaces
Cmd+Shift+W
Apply double-underline formatting
Cmd+Shift+D
Apply italics formatting
Cmd+I
Apply small caps formatting
Cmd+Shift+K
Apply strike-through formatting
Cmd+Shift+X
Apply subscript formatting
Cmd+Shift+-

Insert special characters

Insert an empty field
Cmd+F9
Insert a line break
Shift+Return
Insert a page break
Cmd+Return
Insert a column break
Cmd+Shift+Return
Insert an optional hyphen
Cmd+Opt+-
Insert a nonbreaking hyphen
Opt+Shift+-
Insert a copyright symbol (©)
Shift+9,C,Shift+0
Insert a registered trademark symbol (®)
Opt+R
Insert a trademark symbol (™)
Opt+2

Move around in a table

Move to the next cell and select its content
Tab
Move to the previous cell and select its content
Shift+Tab
Move to the next row
Down
Move to the previous row
Up
Move to the first cell in the row
Ctrl+Home
Move to the last cell in the row
Ctrl+End
Move to the first cell in the column
Ctrl+Pg Up
Move to the last cell in the column
Ctrl+Pg Dn
Add a new row to the bottom of the table
Tab
Insert a row
Cmd+Ctrl+I

Select table content

Select the content in the next cell
Tab
Select the content in the previous cell
Shift+Tab
Extend a selection to adjacent cells
Shift+Up
or
Shift+Down
or
Shift+Left
or
Shift+Right
Select a row. Select the first or last cell in the row
Opt+Shift+End
or
Home

Resize table columns with the ruler

Retain the column sizes to the right and change the table width
Drag the column boundary in the ruler
Move a single column line and retain the table width
Shift+Drag the column boundary in the ruler
Equally resize all columns to the right and retain the table width
Cmd+Shift+Drag the column boundary in the ruler
Proportionally resize all columns to the right and retain the table width
Cmd+Drag the column boundary in the ruler

Resize table columns directly in a table

Move a single column line and retain the table width
Drag the column boundary
Retain column sizes to the right and change the table width
Shift+Drag the column boundary
Equally resize all columns to the right and retain the table width
Cmd+Shift+Drag the column boundary
Proportionally resize all columns to the right and retain the table width
Cmd+Drag the column boundary

Insert paragraphs and tab characters in a table

Insert a new paragraph in a cell
Return
Insert a Tab character in a cell
Opt+Tab

Drawing

Toggle drawing mode
Cmd+Ctrl+Z

Work with fields

Insert a DATE field
Ctrl+Shift+D
Insert a LISTNUM field
Cmd+Opt+Shift+L
Insert a PAGE field
Ctrl+Shift+P
Insert a TIME field
Ctrl+Shift+T
Insert an empty field
Cmd+F9
Update the selected fields *
F9
Switch between a field code and its result *
Shift+F9
Switch between all field codes and their results
Opt+F9
Run GOTOBUTTON or MACROBUTTON from a field displaying field results
Opt+Shift+F9
Lock a field
Cmd+F11
Unlock a field
Cmd+Shift+F11

Outline a document

Promote a paragraph
Ctrl+Shift+Left
Demote a paragraph
Ctrl+Shift+Right
Demote the paragraph to body text
Cmd+Shift+N
Move the selected paragraphs up *
Ctrl+Shift+Up
Move the selected paragraphs down *
Ctrl+Shift+Down
Expand the text under a heading
Ctrl+Shift+=
Collapse text under a heading *
Ctrl+Shift+-
Expand all body text and headings, or collapse all body text
Ctrl+Shift+A
Switch between showing the first line of body text and showing all body text
Ctrl+Shift+L
Show all headings with the specified heading level
Ctrl+Shift+Heading level number

Review a document

Insert a comment
Cmd+Opt+A
Turn change tracking on or off
Cmd+Shift+E
Move to the beginning of a comment
Home
Move to the end of a comment
End
Move to the beginning of the list of comments
Cmd+Home
Move to the end of the list of comments
Cmd+End

Use footnotes and endnotes

Insert a footnote
Cmd+Opt+F
Insert an endnote
Cmd+Opt+E

Work with right-to-left languages

Switch the writing direction to right-to-left
Cmd+Ctrl+Left
Switch the writing direction to left-to-right
Cmd+Ctrl+Right

Zoom and adjust view

Zoom in
Cmd+Shift+=
Zoom out
Cmd+-
Return to 100% zoom
Cmd+0
Zoom in and out
Cmd+Scroll

Need more than shortcuts?
Visit the Microsoft Word app page for an overview and helpful links.

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