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Microsoft Outlook Keyboard Shortcuts for Mac

Keyboard shortcuts for Microsoft Outlook on Mac. Covers mail, search, the calendar, contacts, and text editing on macOS.
Key label style

Frequently used shortcuts

Save an item
Cmd+S
Print an item
Cmd+P
Undo the last action
Cmd+Z
Redo the last action
Cmd+Y
Minimize the active window
Cmd+M
Create a new folder in the folder pane
Cmd+Shift+N
Create a new email
Cmd+N
in Mail view
Hide the reading pane or show it on the right
Cmd+\
Hide the reading pane or show it below
Cmd+Shift+\
Move the selected item to a different folder
Cmd+Shift+M
Copy the selected item to a different folder
Cmd+Shift+C
Select all items in the item list
Cmd+A
with the item list as the active pane
Hide Outlook
Cmd+H
Quit Outlook
Cmd+Q
Insert emoji
Cmd+Ctrl+Space

Work in windows and dialog boxes

Go to Mail view
Cmd+1
Go to Calendar view
Cmd+2
Go to Contacts view
Cmd+3
Open the Favorites pane
Cmd+4
Open the Outlook Preferences dialog box
Cmd+,
Cycle forward through open windows
Cmd+`
Cycle backward through open windows
Cmd+Shift+`
Close the active window
Cmd+W
Open the selected item
Cmd+O
Move forward through controls in a window
Tab
Move backward through controls in a window
Shift+Tab

Use Search

Search the current folder
Cmd+Opt+F
Do an advanced search in OutlookAdds an Item Contains filter for searching.
Cmd+Shift+F
Find text within an item
Cmd+F
Find the next instance of the text you searched for in an item
Cmd+G
Find the previous instance of the text you searched for in an item
Cmd+Shift+G

Send and receive mail

Create a new message
Cmd+N
Send the open message
Cmd+Return
Send all messages in the Outbox and receive all incoming messages
Cmd+Ctrl+K
Send all the messages in the Outbox
Cmd+Shift+K
Save the open message and store it in the Drafts folder
Cmd+S
Add an attachment to the open message
Cmd+E
Open the Spelling and Grammar dialog box
Cmd+Shift+;
Reply to the sender of the messageIf the message is from a mailing list, this replies to the mailing list.
Cmd+R
Reply to all
Cmd+Shift+R
Forward the message
Cmd+J
Open the selected message in a separate window
Cmd+O
Mark the selected message as junk email
Cmd+Shift+J
Mark the selected message as not junk email
Cmd+Opt+Shift+J
Display the previous message
Ctrl+[
Display the next message
Ctrl+]
Navigate to the previous pane in the Mail view
Ctrl+Shift+[
Navigate to the next pane in the Mail view
Ctrl+Shift+]
Move the selected message to a folder
Cmd+Shift+M
Decrease the display size of text in an open message or in the reading pane
Cmd+-
Increase the display size of text in an open message or in the reading pane
Cmd+=
Scroll down to the next screen of text, or if you are at the end of a message, display the next message
Space
Scroll up to the previous screen of text, or if you are at the beginning of a message, display the previous message
Shift+Space
Delete the selected message
Fwd Del
Permanently delete the selected message
Shift+Fwd Del
Delete the current message, and close its window if open
Cmd+Fwd Del
Mark selected messages as read
Cmd+T
Mark selected messages as unread
Cmd+Shift+T
Mark all messages in a folder as read
Cmd+Opt+T
Archive a selected message
Ctrl+E

Use the Calendar

Open the calendar view
Cmd+2
Create a new appointment
Cmd+N
Open the selected calendar event
Cmd+O
Delete the calendar event
Fwd Del
Switch the view to include today
Cmd+T
Move to the previous day, week, or monthDay view moves by day, Week/Work Week view by week, Month view by month.
Cmd+Opt+Left
Move to the next day, week, or monthDay view moves by day, Week/Work Week view by week, Month view by month.
Cmd+Opt+Right
Navigate to the previous pane in the calendar view
Ctrl+Shift+[
Navigate to the next pane in the calendar view
Ctrl+Shift+]

Work with people and contacts

Create a new contact
Cmd+N
Open the selected contact
Cmd+O
Delete the contact
Fwd Del
Close the current open contact and open the previous contact
Ctrl+[
Close the current open contact and open the next contact
Ctrl+]
Navigate to the previous pane in the People view
Ctrl+Shift+[
Navigate to the next pane in the People view
Ctrl+Shift+]

Edit and format text

Cut the selected text to the clipboard
Cmd+X
Copy a selection to the clipboard
Cmd+C
Paste a selection from the clipboard
Cmd+V
Paste and match the destination style
Cmd+Opt+Shift+V
Make the selected text bold
Cmd+B
Make the selected text italic
Cmd+I
Underline the selected text
Cmd+U
Strike through the selected text
Cmd+Shift+X
Insert a hyperlink
Cmd+K
Move the cursor left one character
Left
Move the cursor right one character
Right
Move the cursor up one line
Up
Move the cursor down one line
Down
Move the cursor to the beginning of the current paragraph
Opt+Up
Move the cursor to the end of the current paragraph
Opt+Down
Move the cursor to the beginning of the current word
Opt+Left
Move the cursor to the end of the current word
Opt+Right
Decrease indent
Cmd+Shift+[
Increase indent
Cmd+Shift+]
Delete the character to the left of the cursor, or delete the selected text
Del
Delete the character to the right side of the cursor, or delete the selected text
Fwd Del
or
Fn+Fwd Del
Insert a tab stop
Tab
Move the cursor to the beginning of the line
Cmd+Left
Move the cursor to the end of the line
Cmd+Right
Move the cursor to the top of the message body
Cmd+Up
Move the cursor to the bottom of the message body
Cmd+Down
Move the cursor to the beginning of the selected text
Cmd+Home
Move the cursor to the end of the selected text
Cmd+End
Scroll the view up
Pg Up
Scroll the view down
Pg Dn

Flag messages, contacts, and tasks for follow up

Flag the selected item for follow up, with Today as Due Date
Ctrl+1
Flag the selected item for follow up, with Tomorrow as Due Date
Ctrl+2
Flag the selected item for follow up, with This Week as Due Date
Ctrl+3
Flag the selected item for follow up, with Next Week as Due Date
Ctrl+4
Flag the selected item for follow up, with No Due Date
Ctrl+5
Flag the selected item for follow up, and add a custom Due Date
Ctrl+6
Flag the selected item for follow up, and add a reminder
Ctrl+=
Mark the selected item as complete
Ctrl+0

Intro

Outlook for Mac uses Command as its primary modifier for mail, calendar, and contacts, with Option and Control layered in for search, formatting, and pane navigation, the same pattern as other Microsoft 365 apps on macOS.

Mac-specific shortcut notes

Two delete keys. Backspace deletes the character to the left of the cursor. The physical Delete key (or Fn+Delete on a laptop keyboard without a dedicated forward-delete key) deletes the character to the right, the opposite of what the key labels suggest at first glance.

Window cycling. Cmd+ cycles forward through open Outlook windows, and Cmd+Shift+ cycles backward, the same convention macOS uses system-wide for switching between windows of the front app.

Zoom keys. Cmd+Minus and Cmd+Equal shrink and grow the text size in an open message or the reading pane, the unshifted keys next to each other on the keyboard rather than a Shift-modified pair.

Follow-up flags. Control+1 through Control+6 apply a due date to a flagged item (Today, Tomorrow, This Week, Next Week, No Due Date, or a custom date), and Control+0 marks the item complete.

Printable PDF

The Outlook Mac shortcut list is available as a printable PDF. The compose, reply, and view-switching shortcuts are the ones worth keeping nearby for daily email work.

FAQ

Need more than shortcuts?
Visit the Microsoft Outlook app page for an overview and helpful links.

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