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Microsoft Outlook Keyboard Shortcuts for Windows

Keyboard shortcuts for the new Microsoft Outlook on Windows. Covers mail, the folder pane, calendar navigation, and contacts on Windows.
Key label style

Frequently used shortcuts

Create a new message or calendar event
Ctrl+N
Open the selected message in a new window
Shift+Enter
Delete message or item
Del
Forward message
Ctrl+F
Go to Calendar
Ctrl+2
Select the Reply All option
Ctrl+Shift+R
Reply to email message
Ctrl+R
Send an email message
Ctrl+Enter
Open split buttons
Alt+Down
Open keyboard shortcuts
Shift+/
Key tips
Alt

Edit text

Copy your selection to the clipboard
Ctrl+C
Cut the text you selected
Ctrl+X
Delete selected text or characters to the left of the cursor
Bksp
Delete the word to the left of the cursor, but not the space before the word
Ctrl+Bksp
Insert a hyperlink
Ctrl+K
Paste content from the clipboard into the current location
Ctrl+V
Repeat the most recent action
Ctrl+Y
Reverse the most recent action
Ctrl+Z

Format text

Apply bold formatting
Ctrl+B
Apply italic formatting
Ctrl+I
Underline text
Ctrl+U

Use the Folder pane

Go to the Folder pane
Ctrl+Y
Quick jump to the folder name
<a letter or number>
Collapse the selected section
Left
Expand the selected section
Right

Use the message and reading list

Delete the selected message
Del
Mark the selected conversation or message as read
Ctrl+Q
Mark the selected conversation or message as unread
Ctrl+U
Permanently delete the selected message or item
Shift+Del
Flag a message or mark a flagged message as complete
Insert
Cancel a search
Esc
Go to the next message
Ctrl+Shift+.
Go to the previous message
Ctrl+Shift+,

Use the message list

Select the current and next message in the listUse this to select multiple, contiguous messages.
Shift+Down
Select the current and previous messages in the listUse this to select multiple, contiguous messages.
Shift+Up
Select the first message in the folder
Home
or
Ctrl+Home

Use the reading list

Close a new message
Esc
Create a new message
Ctrl+N
Forward a selected message
Ctrl+F
Go to the bottom of a conversation or message
End
Go to the top of a conversation or message
Home
Move down one page for conversations or messages of two or more pages
Pg Dn
Move up one page for conversations or messages of two or more pages
Pg Up
Reply to the selected message
Ctrl+R
Reply to the sender and all recipients of the selected message
Ctrl+Shift+R
Send a message
Ctrl+Enter

Calendar keyboard shortcuts in new Outlook

Open the calendar view
Ctrl+2
Create a new calendar item
Ctrl+N
Open the selected item
Enter
Delete the selected item
Del
Move to the previous day
Ctrl+Alt+Left
in Day view
Move to the previous week
Alt+Down
in Week or Work Week view
Move to the previous month
Alt+Pg Dn
in Month view
Move to the next day
Ctrl+Alt+Right
in Day view
Move to the next week
Alt+Up
in Week or Work Week view
Move to the next month
Alt+Pg Up
in Month view
Move to a different region in the calendar
F6
or
Ctrl+Shift+Tab
Move to the next event or area in the current view
Tab
Move to a previous event or area in the current view
Shift+Tab
Go to the next time period
Ctrl+Alt+Right
Go to the previous time period
Ctrl+Alt+Left
Go to today
Alt+Shift+Y
or
Home
Switch to Day view
Ctrl+Alt+1
Switch to full Week view
Ctrl+Alt+3
or
Alt+-
Switch to Month view
Ctrl+Alt+4
or
Alt+=
Switch to Work week view
Ctrl+Alt+2
Switch to three-day view
Alt+3
Invite AttendeesOpens Create New Event
Ctrl+N

Contacts (People) keyboard shortcuts

Go to Mail
Ctrl+1
Go to Calendar
Ctrl+2
Go to Copilot
Ctrl+3
Go to People
Ctrl+4
Delete a contact or contact list
Del
or
Ctrl+D
Create a contact
Ctrl+N
Search for a contact
Ctrl+E
Discard contact
Esc
Save a contact or contact list
Ctrl+S
Select all contacts or contact lists
Ctrl+A
Unselect all contacts or contact lists
Esc
Edit a contact or contact list
Shift+E
Move down in the contact list or hub list
Down
Move up in the contact list or hub list
Up
Create a contact list
Ctrl+L
Display the list of People keyboard shortcuts
Shift+/
Move the focus to the Home tab
Alt,H
Move the focus to the View tab
Alt,V

Intro

The new Outlook for Windows uses Ctrl as its primary modifier, with Alt reserved for ribbon key tips and view switching. Mail, Calendar, and Contacts (People) each get their own group of shortcuts within the same window.

Windows-specific shortcut notes

Ribbon key tips. Pressing Alt alone shows key tips throughout the ribbon; ribbon-focus shortcuts elsewhere in Outlook (like moving to the Home or View tab in Contacts) are a two-step press: Alt, then the letter, not a held-down chord.

View switching. Ctrl+1 through Ctrl+4 jump between Mail, Calendar, Copilot, and People without touching the mouse.

Calendar view keys. Switching between Day, Week, Work week, and Month view each has its own Ctrl+Alt+ combination, and moving to the previous or next day/week/month depends on which view is active.

Message navigation. Ctrl+Shift+Period and Ctrl+Shift+Comma move to the next and previous message, separate from the arrow-key based list selection shortcuts.

Printable PDF

The Outlook Windows shortcut list is available as a printable PDF. The compose, reply, and view-switching shortcuts are the most useful section for everyday email work.

FAQ

Need more than shortcuts?
Visit the Microsoft Outlook app page for an overview and helpful links.

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