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Microsoft Outlook Keyboard Shortcuts for Web on Windows

Keyboard shortcuts for Outlook on the web on Windows. Covers mail, the folder pane, calendar navigation, and contacts in the browser.
Key label style

Frequently used keyboard shortcuts

Create a new message or calendar event
N
Open the selected message in a new window
Shift+Enter
Move the message to the Archive folder
E
Delete message or item
Del
Forward message
Ctrl+Shift+F
or
Shift+F
Go to the calendar
Ctrl+Shift+2
Select the Reply All option
Ctrl+Shift+R
or
Shift+R
Reply to email message
Ctrl+R
or
R
Send email message
Ctrl+Enter
Use search
Alt+Q
Open split buttons
Alt+Down

Edit text

Copy your selection to the clipboard
Ctrl+C
Cut the text you selected
Ctrl+X
Delete selected text or characters to the left of the cursor
Bksp
Delete the word to the left of the cursor, but not the space before the word
Ctrl+Bksp
Insert a hyperlink
Ctrl+K
Paste content from the clipboard into the current location
Ctrl+V
Repeat the most recent action
Ctrl+Y
Reverse the most recent action
Ctrl+Z
Switch between inserting and overwriting text
Insert

Format text

Apply bold formatting
Ctrl+B
Apply italic formatting
Ctrl+I
Underline text
Ctrl+U

Use the Folder pane

Collapse the selected section
Left
Expand the selected section
Right

Use the message and reading list

Delete the selected message
Del
Mark the selected conversation or message as read
Ctrl+Q
or
Q
Mark the selected conversation or message as unread
Ctrl+U
or
U
Permanently delete the selected message or item
Shift+Del
Flag a message or mark a flagged message as complete
Insert
Cancel a search
Esc

Use the message list

Select the current and next message in the listUse this to select multiple, contiguous messages.
Shift+Down
Select the current and previous messages in the listUse this to select multiple, contiguous messages.
Shift+Up
Select the first message in the folder
Home
or
Ctrl+Home

Use the reading list

Close a new message
Esc
Create a new message
N
Forward a selected message
Ctrl+Shift+F
or
Shift+F
Go to the bottom of a conversation or message
End
or
Ctrl+End
Go to the top of a conversation or message
Home
or
Ctrl+Home
Move down one page for conversations or messages of two or more pages
Pg Dn
Move up one page for conversations or messages of two or more pages
Pg Up
Reply to the selected message
Ctrl+R
or
R
Reply to the sender and all recipients of the selected message
Ctrl+Shift+R
or
Shift+R
Send a message
Ctrl+Enter

Calendar keyboard shortcuts

Go to the calendar
Ctrl+Shift+2
Create a new calendar item
N
Open the selected item
Enter
Delete the selected item
Del
Move to the previous day
Ctrl+Alt+Left
in Day view
Move to the previous week
Alt+Down
in Week or Work Week view
Move to the previous month
Alt+Pg Dn
in Month view
Move to the next day
Ctrl+Alt+Right
in Day view
Move to the next week
Alt+Up
in Week or Work Week view
Move to the next month
Alt+Pg Up
in Month view
Move to a different region in the calendar
Ctrl+F6
or
Ctrl+Shift+F6
Move to the next event or area in the current view
Tab
Move to a previous event or area in the current view
Shift+Tab
Go to the next time period
Shift+Right
Go to the previous time period
Shift+Left
Go to today
Alt+Shift+Y
Switch to Day view
Alt+Shift+1
Switch to full Week view
Alt+Shift+3
Switch to Month view
Alt+Shift+4
Switch to Work week view
Alt+Shift+2
Invite AttendeesOpens Create New Event
N

Use calendar forms

Save an appointment
Ctrl+S
Send a meeting
Ctrl+Enter
or
Alt+S

People keyboard shortcuts

Go to Mail
Ctrl+Shift+1
Go to Calendar
Ctrl+Shift+2
Go to Copilot
Ctrl+Shift+3
Go to People
Ctrl+Shift+4
Delete a contact or contact list
Del
Create a contact
Shift+N
Search for a contact
Alt+Q
Dismiss changes while editing a contact
Esc
Save a contact or contact list
Ctrl+S
Select all contacts or contact lists
Ctrl+A
Unselect all contacts or contact lists
Esc
Edit a contact or contact list
Shift+E
Move down in the contact or hub list
Down
Move up in the contact or hub list
Up
Create a contact list
Shift+L
Display the list of People keyboard shortcuts
Shift+/
Move the focus to the ribbon
Alt+.
Move the focus to the Home tab
Alt+H
Move the focus to the View tab
Alt+V
Move forward to the next area, button, link, or option in a dialog box, or close a menu
Tab
Move backward to the previous area, button, or link
Shift+Tab
Select additional contacts when one contact is already selected
Shift+Down,Space
or
Shift+Up,Space
Move between and select options in a menu
Down
or
Up
Select or clear the checkbox for a contact or an option in a dialog box
Space
Clear all selections on a page and refresh that page in the web browser
Shift+F5
Activate a button or link or open a menu
Enter
Open the context menu when a contact is selected
Shift+F10
Close a dialog box
Esc

Intro

Outlook on the web trims most shortcuts down to a single bare letter, N for a new item, R to reply, E to archive, alongside the fuller Ctrl-based versions the desktop app uses. Both forms work side by side.

Web-specific shortcut notes

Single-letter shortcuts. N, R, E, and Q each do something on their own with nothing held down, as long as focus isn't inside a text field. This is the main difference from the new Outlook for Windows, which requires Ctrl for the same actions.

Browser conflicts. Because Outlook on the web runs inside the browser, some shortcuts share space with browser-level shortcuts. Shift+F5 (clear selections and refresh) and Alt+Q (search) are two that lean on browser or OS-level key handling rather than an Outlook-only binding.

Calendar view keys. Day, Week, Work week, and Month view each switch with a Shift+Alt+number combination, a different pattern from the desktop app's Ctrl+Alt+ combinations.

Printable PDF

The Outlook web shortcut list is available as a printable PDF. The single-letter compose and reply shortcuts are worth learning first since they work with one keypress.

FAQ

Need more than shortcuts?
Visit the Microsoft Outlook app page for an overview and helpful links.

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