Microsoft Excel Keyboard Shortcuts for Windows

Microsoft Excel Keyboard Shortcuts for Windows. View hotkeys online or download free PDF Cheat Sheet to work and manage spreadsheets faster.

Close a workbook: Ctrl+W
Open a workbook: Ctrl+O
Go to the Home tab: Alt+H
Save a workbook: Ctrl+S
Copy selection: Ctrl+C
Paste selection: Ctrl+V
Undo recent action: Ctrl+Z
Remove cell contents: Del
Choose a fill color: Alt+H,H
Cut selection: Ctrl+X
Go to the Insert tab: Alt+N

Apply bold formatting: Ctrl+B
Center align cell contents: Alt+H,A,C
Go to the Page Layout tab: Alt+P
Go to the Data tab: Alt+A
Go to the View tab: Alt+W
Open the context menu: Shift+F10
or
Context Menu
Add borders: Alt+H,B
Delete column: Alt+H,D,C
Go to the Formula tab: Alt+M
Hide the selected rows: Ctrl+9
Hide the selected columns: Ctrl+0

Move to the Tell me or Search field on the ribbon and type a search term for assistance or Help content: Alt+Q
Open the File menu: Alt+F
Open the Home tab and format text and numbers and use the Find tool: Alt+H
Open the Insert tab and insert PivotTables, charts, add-ins, Sparklines, pictures, shapes, headers, or text boxes: Alt+N
Open the Page Layout tab and work with themes, page setup, scale, and alignment: Alt+P
Open the Formulas tab and insert, trace, and customize functions and calculations: Alt+M
Open the Data tab and connect to, sort, filter, analyze, and work with data: Alt+A
Open the Review tab and check spelling, add notes and threaded comments, and protect sheets and workbooks: Alt+R
Open the View tab and preview page breaks and layouts, show and hide gridlines and headings, set zoom magnification, manage windows and panes, and view macros: Alt+W
Select the active tab on the ribbon and activate the access keys: Alt
or
F10
Move the focus to commands on the ribbon or add-in pane: Tab
or
Shift+Tab

Move down, up, left, or right, respectively, among the items on the ribbon.: UpDownLeftRight
Show the tooltip for the ribbon element currently in focus: Ctrl+Shift+F10
Activate a selected button: Space
or
Enter
Open the list for a selected command: Down
Open the menu for a selected button: Alt+Down
When a menu or submenu is open, move to the next command: Down
Expand or collapse the ribbon: Ctrl+F1
Open a context menu: Shift+F10
or
Context Menu
Move to the submenu when a main menu is open or selected: Left
Move from one group of controls to another: Ctrl+Left
or
Ctrl+Right

Move to the previous cell in a worksheet or the previous option in a dialog box: Shift+Tab
Move one cell up/down/left/right in a worksheet: UpDownLeftRight
Move to the edge of the current data region in a worksheet: Ctrl+UpDownLeftRight
Enter the End mode, move to the next nonblank cell in the same column or row as the active cell, and turn off End mode. If the cells are blank, move to the last cell in the row or column: End,UpDownLeftRight
Move to the last cell on a worksheet, to the lowest used row of the rightmost used column: Ctrl+End
Extend the selection of cells to the last used cell on the worksheet (lower-right corner): Ctrl+Shift+End
Move to the cell in the upper-left corner of the window when Scroll lock is turned on: Home+Scroll Lock
Move to the beginning of a worksheet: Ctrl+Home
Move one screen down in a worksheet: Pg Dn
Move to the next sheet in a workbook: Ctrl+Pg Dn
Move one screen to the right in a worksheet: Alt+Pg Dn

Move one screen up in a worksheet: Pg Up
Move one screen to the left in a worksheet: Alt+Pg Up
Move to the previous sheet in a workbook: Ctrl+Pg Up
Move one cell to the right in a worksheet, or in a protected worksheet, move between unlocked cells: Tab
Open the list of validation choices on a cell that has data validation option applied to it: Alt+Down
Cycle through floating shapes, such as text boxes or images: Ctrl+Alt+5,Tab
Exit the floating shape navigation and return to the normal navigation: Esc
Scroll horizontally: Ctrl+Shift+Scroll Up
or
Ctrl+Shift+Scroll Down
Zoom in: Ctrl+Alt+=
Zoom out: Ctrl+Alt+-

Open the Format Cells dialog box: Ctrl+1
Format fonts in the Format Cells dialog box: Ctrl+Shift+F
or
Ctrl+Shift+P
Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use the arrow keys to create a reference: F2
Insert a note. Open and edit a cell note: Shift+F2
Insert a threaded comment. Open and reply to a threaded comment: Ctrl+Shift+F2
Open the Insert dialog box to insert blank cells: Ctrl+Shift+=
Open the Delete dialog box to delete selected cells: Ctrl+-
Enter the current time: Ctrl+Shift+;
Enter the current date: Ctrl+;
Switch between displaying cell values or formulas in the worksheet: Ctrl+`
Copy a formula from the cell above the active cell into the cell or the formula bar: Ctrl+'
Move the selected cells: Ctrl+X
Copy the selected cells: Ctrl+C
Paste content at the insertion point, replacing any selection: Ctrl+V
Open the Paste Special dialog box: Ctrl+Alt+V
Italicize text or remove italic formatting: Ctrl+I
or
Ctrl+3
Bold text or remove bold formatting: Ctrl+B
or
Ctrl+2
Underline text or remove underline: Ctrl+U
or
Ctrl+4
Apply or remove strikethrough formatting: Ctrl+5
Switch between hiding objects, displaying objects, and displaying placeholders for objects: Ctrl+6
Apply an outline border to the selected cells: Ctrl+Shift+7
Remove the outline border from the selected cells: Ctrl+Shift+-
Display or hide the outline symbols: Ctrl+8
Use the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below: Ctrl+D

Apply the General number format: Ctrl+Shift+`
Apply the Currency format with two decimal places (negative numbers in parentheses): Ctrl+Shift+4
Apply the Percentage format with no decimal places: Ctrl+Shift+5
Apply the Scientific number format with two decimal places: Ctrl+Shift+6
Apply the Date format with the day, month, and year: Ctrl+Shift+3
Apply the Time format with the hour and minute, and AM or PM: Ctrl+Shift+2
Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative values: Ctrl+Shift+1
Open the Insert hyperlink dialog box: Ctrl+K
Check spelling in the active worksheet or selected range: F7
Display the Quick Analysis options for selected cells that contain data: Ctrl+Q
Display the Create Table dialog box: Ctrl+L
or
Ctrl+T
Open the Workbook Statistics dialog box: Ctrl+Shift+G
Paste all cell contents and formatting: A
Paste only the formulas as entered in the formula bar: F
Paste only the values (not the formulas): V
Paste only the copied formatting: T
Paste only comments and notes attached to the cell: C
Paste only the data validation settings from copied cells: N
Paste all cell contents and formatting from copied cells: H
Paste all cell contents without borders: X
Paste only column widths from copied cells: W
Paste only formulas and number formats from copied cells: R
Paste only the values (not formulas) and number formats from copied cells: U

Select the entire worksheet: Ctrl+A
or
Ctrl+Shift+Space
Select the current and next sheet in a workbook: Ctrl+Shift+Pg Dn
Select the current and previous sheet in a workbook: Ctrl+Shift+Pg Up
Extend the selection of cells by one cell: Shift+UpDownLeftRight
Extend the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next nonblank cell: Ctrl+Shift+UpDownLeftRight
Turn extend mode on and use the arrow keys to extend a selection. Press again to turn off: F8
Add a non-adjacent cell or range to a selection of cells by using the arrow keys: Shift+F8
Start a new line in the same cell: Alt+Enter
Fill the selected cell range with the current entry: Ctrl+Enter
Complete a cell entry and select the cell above: Shift+Enter
Select an entire column in a worksheet: Ctrl+Space

Select an entire row in a worksheet: Shift+Space
Select all objects on a worksheet when an object is selected: Ctrl+Shift+Space
Extend the selection of cells to the beginning of the worksheet: Ctrl+Shift+Home
Select the current region if the worksheet contains data. Press a second time to select the current region and its summary rows. Press a third time to select the entire worksheet: Ctrl+A
or
Ctrl+Shift+Space
Select the current region around the active cell: Ctrl+Shift+8
Select the first command on the menu when a menu or submenu is visible: Home
Repeat the last command or action, if possible: Ctrl+Y
Undo the last action: Ctrl+Z
Expand grouped rows or columns: Shift+Scroll Down
Collapse grouped rows or columns: Shift+Scroll Up

Turn on or off tooltips for checking formulas directly in the formula bar or in the cell you're editing: Ctrl+Alt+P
Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use the arrow keys to create a reference: F2
Expand or collapse the formula bar: Ctrl+Shift+U
Cancel an entry in the cell or formula bar: Esc
Complete an entry in the formula bar and select the cell below: Enter
Move the cursor to the end of the text when in the formula bar: Ctrl+End
Select all text in the formula bar from the cursor position to the end: Ctrl+Shift+End
Calculate all worksheets in all open workbooks: F9
Calculate the active worksheet: Shift+F9
Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation: Ctrl+Alt+F9
Check dependent formulas, and then calculate all cells in all open workbooks, including cells not marked as needing to be calculated: Ctrl+Alt+Shift+F9
Display the menu or message for an Error Checking button: Alt+Shift+F10
Display the Function Arguments dialog box when the insertion point is to the right of a function name in a formula: Ctrl+A
Insert argument names and parentheses when the insertion point is to the right of a function name in a formula: Ctrl+Shift+A

Insert the AutoSum formula: Alt+=
Invoke Flash Fill to automatically recognize patterns in adjacent columns and fill the current column: Ctrl+E
Cycle through all combinations of absolute and relative references in a formula if a cell reference or range is selected: F4
Insert a function: Shift+F3
Copy the value from the cell above the active cell into the cell or the formula bar: Ctrl+Shift+'
Create an embedded chart of the data in the current range: Alt+F1
Create a chart of the data in the current range in a separate Chart sheet: F11
Define a name to use in references: Alt+M,M,D
Paste a name from the Paste Name dialog box (if names have been defined in the workbook): F3
Move to the first field in the next record of a data form: Enter
Create, run, edit, or delete a macro: Alt+F8
Open the Microsoft Visual Basic For Applications Editor: Alt+F11
Open the Power Query Editor: Alt+F12

Stop a refresh operation: Esc
Refresh data in the current worksheet: Ctrl+F5

Refresh all data in the workbook: Ctrl+Alt+F5

Open the context menu for the selected cell, column, or row: Shift+F10
Select the entire table: Ctrl+A
Copy selected data: Ctrl+C
Delete the table: Ctrl+D
Move the table: Ctrl+M
Rename the table: Ctrl+R
Save the file: Ctrl+S
Redo the last action: Ctrl+Y
Undo the last action: Ctrl+Z
Select the current column: Ctrl+Space
Select the current row: Shift+Space
Select all cells from the current location to the last cell of the column: Shift+Pg Dn
Select all cells from the current location to the first cell of the column: Shift+Pg Up
Select all cells from the current location to the last cell of the row: Shift+End

Select all cells from the current location to the first cell of the row: Shift+Home
Move to the previous table: Ctrl+Pg Up
Move to the next table: Ctrl+Pg Dn
Move to the first cell in the upper-left corner of selected table: Ctrl+Home
Move to the last cell in the lower-right corner of selected table: Ctrl+End
Move to the first cell of the selected row: Ctrl+Left
Move to the last cell of the selected row: Ctrl+Right
Move to the first cell of the selected column: Ctrl+Up
Move to the last cell of selected column: Ctrl+Down
Close a dialog box or cancel a process, such as a paste operation: Ctrl+Esc
Open the AutoFilter Menu dialog box: Alt+Down
Open the Go To dialog box: F5
Recalculate all formulas in the Power Pivot window: F9

Need more than shortcuts?
Visit the Microsoft Excel app page for an overview and helpful links.

Want to suggest a new app, report a bug, or get help? Email us at info@hkeys.app.

For anything else or just a quick hello, write to us at info@hkeys.app.

Microsoft Excel Keyboard Shortcuts for Windows

Frequently used shortcuts

Ribbon keyboard shortcuts

Keyboard shortcuts for navigating in cells

Keyboard shortcuts for formatting cells

Keyboard shortcuts for making selections and performing actions

Keyboard shortcuts for working with data, functions, and the formula bar

Keyboard shortcuts for refreshing external data

Power Pivot keyboard shortcuts